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Email Server Connection
- Email server connection made of
- username
- password
- incoming server url & port & security type
- SMTP outgoing server url& port & security type
- email retrieval connection methods
- POP3 is good for using email server as like a catch mailbox, like with option to keep or not keep email copy on email server
- IMAP is good for using email server as like a sync center including folders
- ref video: http://www.youtube.com/watch?v=GcvdhjLVYfY
Email Server configuration
- Email Server configuration is also associated with domain management, you need access the DNS settings to see all the related records to set up.
- mx record details can be found at Domain DNS setting > DNS zone files list > TXT record (includes SPF)
- SPF record
- sender-policy-framework record is a text configure defining email activity on this email server, for others to verify whether this server's email is truely from this email server.
- it helps avoid email sent from this email server been marked as junk/spam by others
- SPF record setup guide for email sending to Hotmail. Yahoo, Gmail
- all record should be ended with “-all” instead of “~all or ?all” to confirm verification tightness, like
"v=spf1 a mx ptr include:yourEmailServerURL.com -all "
- tool for check current SPF:
- SPF record syntax : http://www.openspf.org/SPF_Record_Syntax
- SPF video intro: http://www.youtube.com/watch?v=AFlXF6gPQGU
- google email server example: https://support.google.com/a/answer/178723?hl=en
- mx record
- mail exchange record, tells others where the host's email server is.
- record check website:
Reference
- how email server works: http://www.youtube.com/watch?v=1X3dX2JEhLE
- max email can send per host:
-
- (cpanel: 500 per hr, plesk: 1000 per day, mgt wp: 1000 per day)
Email Client
Mail for Windows (Windows Live Mail) | free | download | how to add signature and logo (text) and video guide How to add POP IMAP emaill account (video) |
ThunderBird | free | download | how to add signature and logo (videp) |
Outlook for Office | office paid subscription | how to add signature and logo (video) |
Problem and Solution
- Problem Mass delivery fail (1000+)
- solution: as it may be exceed server email sending limit, or maybe your email account info is stolen and been used by other for spamming.