Email Server Connection

  • Email server connection made of
    • username
    • password
    • incoming server url & port & security type
    • SMTP outgoing server url& port & security type
  • email retrieval connection methods
    • POP3 is good for using email server as like a catch mailbox, like with option to keep or not keep email copy on email server
    • IMAP is good for using email server as like a sync center including folders

Email Server configuration

  • Email Server configuration is also associated with domain management, you need access the DNS settings to see all the related records to set up.
    • mx record details can be found at Domain DNS setting > DNS zone files list > TXT record (includes SPF)
  • SPF record
    • sender-policy-framework record is a text configure defining email activity on this email server, for others to verify whether this server's email is truely from this email server.
    • it helps avoid email sent from this email server been marked as junk/spam by others
  • mx record
    • mail exchange record, tells others where the host's email server is.

Reference

Email Client

Mail for Windows (Windows Live Mail) free download how to add signature and logo (text) and video guide
How to add POP IMAP emaill account (video)
ThunderBird free download how to add signature and logo (videp)
Outlook for Office office paid subscription how to add signature and logo (video)
eM client free for 2 mail accounts how to add signature and logo (video)